Professional Development forms on Google Drive
We’ve recently updated our PD forms. Rather than separating the online forms and print forms–and even older print forms (don’t ask!), all of the PD files are in one spot, which you can access by typing PD Master Forms into your Google Drive search bar. With the exception of activity reflections, all of the forms are identical whether you are printing them or filling them out online. Use the table of contents below to choose print or online and follow the steps to complete and submit your PD. Links within instructions will show either screenshot or short video explanations.
Table of Contents:
If you want to print out and turn in forms physically:
- Accessing PD Master Forms on Drive
- Printing forms to fill out by hand
- Creating digital copies to type in and then print
If you want to do all PD online:
- Creating a PD Folder in Drive and sharing it with your supervisor
- Finding the PD Forms and making digital copies of the PD forms so that you can fill them out
- Using the electronic activity reflection sheet (vs. paper doc)
- Attaching evidence to your reflection
- Yearly and three-year summative reviews
- “Submitting” documents like your plan (appendix b) to your supervisor
If you are going to print documents…
Accessing PD Master Forms on Drive
Step 1: Locate the forms in Google Drive by typing PD Master Forms into the search bar at the top of the page.
Step 2: Click on the PD Master Forms Folder.
Printing files fill out by hand
Step 1: Double-click a file you need.
Step 2: Click file, print. Some of these docs like the PD Plan (Appendix B) have multiple blank copies inside them, so you may only need to print pages 1-3 instead of all 5. Click Print using system dialog if you need to see the Windows print screen (double-side vs. single side, stapling, etc.).
Step 3: Fill out all relevant documents and turn in to your supervisor before the due date.
Creating digital copies to type in and then print
If you prefer to type in your documents, but still want to print it out and turn it in physically, follow the directions below.
Step 1: Create a folder in you Google Drive called PD. Click the NEW button, then Folder.
Step 2: Locate the PD Master Forms in Google Drive by typing PD Master Forms into the search bar at the top of the page.
Step 3: Click on the PD Master Forms Folder.
Step 4: Select all of the files and right click, then make a copy. These copies will appear in your Google Drive. Think of this like downloading an attachment someone emailed you, except that you’ll be downloading it to your Google Drive instead of your desktop or downloads.
Step 5: Move all of these copied files into the PD folder you created in step 1. Delete the spreadsheet Appendix F: Activity Reflection (ELECTRONIC) as this is for electronic PD only. You will be using Appendix F: Activity Reflection (PAPER)
Step 6: These copies you made can now be edited. Double click and type into the documents as necessary.
Step 7: Print and turn in to your supervisor.
Step 1: Create a folder in your Google Drive called PD Plan – Your Name (Ex: PD Plan – Teacher McTeacher).
Locate Forms in Drive
Step 3: Locate the PD Master Forms in Google Drive by typing PD Master Forms into the search bar at the top of the page.
Step 4: Click on the PD Master Forms Folder.
Making Digital Copies of the PD Files
Step 5: Select all of the files and right click, then make a copy. These copies will appear in your Google Drive. Think of this like downloading an attachment someone emailed you, except that you’ll be downloading it to your Google Drive instead of your desktop or downloads.
Step 6: Move all of these copied files into the PD folder you created in step 1. Delete the document Appendix F: Activity Reflection (PAPER) as this is for printing only. You’ll be using Appendix F: Activity Reflection (ELECTRONIC)
Step 7: Double click the working files (the plan itself, amendments if necessary, activity reflections, annual and summative reviews) and type in the documents.
Step 8: To submit any files for review, simply fill them out and email your supervisor that it’s ready for review. CC yourself for your records and immediately archive it. As you have already granted your supervisor access to the entire PD folder, there’s no need to share individual files. Some documents now have fields for your supervisor to fill out indicating the date it was received, but that CC email is your backup.
The only file that is different from its paper counterpart is the activity reflection. Instead of filling out a paper form every time, one file houses all of your reflections, organized by year 1, 2, and 3 of your PD cycle. The online form also gives you the ability to attach just about anything as evidence. Now you can submit video evidence, web sites, pictures from your phone, lesson plans, student work…you name it.
Step 1: Make sure that you’re on the proper year of your PD cycle (tabs on bottom left of page…year 1, 2, or 3). For each reflection, type across the columns. Each new reflection is in its own row. The boxes will automatically expand as you type, so put down as much as you need. For each activity, you have the ability to attach evidence. All you’re doing is creating a link for your supervisor to follow. This link can be to anywhere online, YouTube, a web page, and most importantly, anything in your Google Drive.
Step 2: Locate your evidence. If it’s already online such as a student’s YouTube video project go to the location and copy the web site address (Control C) or right-click copy.
If your evidence is already in Google Drive, right click on the file and click “get a shareable link.”
If your evidence isn’t online at all, you’ll need to upload it to Google Drive. Examples: I take a picture of a workshop certificate with my phone, I record a skit my class enacts (check main office for do not record list), I have a great lesson or project, but it’s a Word Document on my computer. To upload a file, go to Google Drive, click new, then file upload. You can also upload files from your phone with the Google Drive app.
Step 3: Create a link. Now you’re going to create the link your supervisor will use to find this piece of evidence. Select the file you uploaded, then click the link icon. Turn on link sharing, leaving the default “Anyone at Pmhschool.com with the link can view” as the only person to have this link will be your supervisor. Click on the link itself and Control C to copy it.
Step 4: Go to the evidence column of your Activity Reflection sheet and right click to Insert Link for the relevant PD reflection.
Step 5: Insert the link. Paste your link on the second line (Control V), and use the 1st line to give your link a name. When done, click apply. If you did it correctly, you’ll see the name you gave the link–in my example it’s called “My Lesson Plan” and it will be blue, underlined, and will link to your file. You can attach multiple pieces of evidence per reflection if you wish.
Some of you may find it easier to watch me do this in a video tutorial on using online reflections.
Yearly and Three-Year Summative Reflections
Your year 1, year 2, and year 3 summative review all live in the same Google Doc called Appendix D / H: Annual & Summative Reviews. Open the file year 1 and type in your reflection. When finished, close the page. Year 2, repeat but on the 2nd page. Year 3, fill out the last page which is your three-year summative.
Submitting Online PD
To submit any files for review, simply email your supervisor that the files are ready. CC yourself for your records and immediately archive it. As you have already granted your supervisor access to the entire PD folder, there’s no need to share individual files. Some documents now have fields for your supervisor to fill out indicating the date it was received, but that CC email is your backup.